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Grants

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Grants 101

Updated September 27 by This e-mail address is being protected from spambots. You need JavaScript enabled to view it

This page gives an overview of grants which are available to active members and alumni of the Kappa Chapter of St Anthony Hall. These grants are handled by the Grants Committee of SATRI, the Kappa Chapter's alumni organization.  This page also contains information about grants from our National fraternity through the Saint Anthony Educational Foundation.

For more detailed information, please refer to our grants policy, below.

Please keep in mind that we are here to help you make your proposal as strong as it can possibly be. Please contact the Grants Committee Chair (currently Eli Peterson K'10) to discuss your ideas or ask for suggestions. Eli can be reached at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

What is a grant?

The purpose of grants is for members of the fraternity, or the chapter itself, to obtain funds to pursue educational projects or to obtain educational equipment. For example, grants can be used to fund literary events at the Hall, to purchase computer equipment, to organize public speaking events, and even for more individual uses, such as funding thesis research.

Where does this money come from?

For Kappa undergraduates and alumni, there are two ways to get grants, through us at SATRI (the Saint Anthony Trust of Rhode Island, the Kappa Chapter's alumni organization) and from SAEF (the Saint Anthony Educational Foundation, a charity affiliated with the National fraternity). Each organization fulfills a slightly different purpose, though there is some overlap.

 

  • SATRI grants: SATRI funds only the Kappa Chapter, its active members and alumni. We are limited to smaller grants of less than $750 (with some occasional exceptions) and these primarily are limited to things of benefit to the entire chapter, such as educational events, literary publications, and computer equipment.
  • SAEF grants: The Saint Anthony Educational Foundation is an arm of the national Saint Anthony Hall organization, and it is open for grant requests from individual members and alumni, entire chapters, and even graduate organizations. If the chapter would like a grant that exceeds SATRI's $750 limit, SAEF is the place to go. SAEF has funded our more expensive computer equipment, our piano, and our projector. SAEF is also willing to fund individual educational projects, such as travel to academic conferences, thesis research, and other educational efforts.  More information about SAEF grants is available at https://stanthonyhall.site-ym.com/?page=saefgrants

That's great! How do I get some of this money?

Obtaining grant money from SATRI or SAEF requires submitting a formal grant proposal. SATRI proposals may be slightly less formal than SAEF proposals, especially for more routine requests. They may also be submitted at any time for immediate consideration, although they should be submitted at least in advance of any events they are intended to fund. SAEF maintains more rigid deadlines, requires more detail in their proposals, and considers proposals only twice a year, in January and May.

In both cases, grants first must be submitted to the SATRI grants committee by mailing them to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . This committee is empowered to approve or decline SATRI grants, and we also function to screen proposals intended for SAEF. In this latter capacity, we serve mostly an advisory role. We can make suggestions and help you improve your grant (and your chances at getting it funded!).

Writing your proposal

Before submitting either type of grant, it is advisable to consult with both the undergraduate Grants Chair and the undergraduate SATRI representative. We are always here to answer questions, make suggestions, or provide any other kind of assistance, from developing the concept of the grant all the way through to the details of the proposal.

All proposals should contain the following information:

  1. A title
  2. Names, Kappa years, and contact information for proposers
  3. A brief summary of the proposed grant
  4. A more detailed description of the proposal, including a timeline, who will be involved and how, and justifications of expenses
  5. An educational justification for the project
  6. A budget

In addition, SAEF grants require a cover sheet, a CV or resume, and endorsements from the heads of the chapter and of SATRI. Once we have voted to endorse your proposal, we will email SAEF directly. The undergraduate officer endorsing the proposal should email This e-mail address is being protected from spambots. You need JavaScript enabled to view it and include your full name in the subject line. SAEF has detailed instructions on their website; please read these directions carefully before beginning your proposal. (National website login required).

Written grant proposals should be taken seriously, particularly proposals to SAEF. SATRI tends to be a bit more lax about formality, but SAEF is very serious about proposals to them being written in a professional and thoughtful manner. SAEF is also impressed by due diligence in background research, such as cost comparisons on items they are asked to fund. These conditions are not meant to be overly burdensome to the proposer, but in the words of the current SAEF Grants Committee Chair, "More is more." Impress them that you have thought seriously about your proposal, and they become more convinced that it is worth funding.

Note: Grant proposals are public documents. Please refrain from putting anything into your grant proposals that you or the Chapter might not want to share with the world at large.

Sample grants

This section contains some samples of successful (or fictional) grants and are intended to serve as a model of good grant writing.

  • For the most routine low-cost (<$75) events with obvious educational significance, you can just fill out this standard form.
  • Here is a sample grant for an entire semester's worth of literary activities.
  • For events that are more original, more work is required. Here is a SATRI grant proposal I made up to fund a trip to the Wonka factory: Wonka grant.
  • Here is a successful SATRI grant proposal by Andrew K. Stein K'03 for publication of a Kappa literary magazine. Note that this grant technically exceeds the $500 limit for SATRI grants. This is allowable in certain cases that the SATRI board deems sufficiently reasonable, but this is discouraged in general.
  • Here's Laura Wagner K'03's SAEF grant, which was not only approved by SAEF, but held up as a paragon of grant proposing. Note that while the proposal is for individual work, it is very clear both on the output of that work and how it will be used for educational purposes. Not shown here: cover letter, resume, endorsements, and supporting letter from art gallery.
  • This is a successful grant proposed by Genna Teitelbaum K'02 for a speaker series hosted by the Chapter.
  • Here is Austin Head-Jones K'04's successful grant proposal for study in China.
  • This is a SAEF grant for funding of individual research and thesis work by Miriam Goldstein K'00.

My grant's been approved - now how do I get my money?

Funds for expenditures of SATRI grants will be reimbursed following presentation of receipts to the SATRI Treasurer. In cases of necessity, we will consider disbursing funds in advance of expenditure; contact the Grants Chair or Treasurer to make such a request.

SAEF disburses its funds directly to you. Up to 90% of funds may be disbursed in advance (as per SAEF policy), the remaining 10% to be available upon successful submission, to SAEF, of a follow-up report.

SAEF Follow-Up Reports

If you are awarded a SAEF grant, it is extremely important to write a follow-up report, both in order for SAEF to disburse the remaining 10% of the funds and to ensure that Kappa will be able to continue receiving grants. The entire chapter could be refused grants if one person doesn't write their follow-up. The follow-up should be submitted within a year of grant approval; if your project will take longer, send SAEF a note explaining the situation. The report itself doesn't have to be very elaborate. Simply state what you did and how you used the money, and include relevant receipts. Here's a sample follow-up.

Additional hints, tips, and requirements

  • All Hall events sponsored by SATRI or SAEF should have advertisements posted to the kappa-social mailing list. All advertising, online or otherwise, should contain "Sponsored by SATRI" or "Sponsored by SAEF", as appropriate.
  • It is important to take the educational justification of grants very seriously, particularly SAEF grants. It is imperative not just that here be some individual benefit, but also an educational benefit to the community. If not, SAEF will not fund the grant. Even if you are applying for a grant to fund your individual research, you must supply a community educational service, such as a lecture at the Hall on what you learned, a publication in an academic journal, donation of art projects to galleries, etc. If you are having trouble coming up with such a community educational benefit, we would be happy to speak with you and help you come up with suggestions. As Andy Sudhakar K'02 puts it: "The SAEF application separates educational justification and benefits into two sections, but the best applications will cause benefits to multiple people or communities through education."
  • Some things that SAEF will not fund: food and lodging while traveling, small equipment purchases for individuals, anything that is not clearly justified as contributing to the educational project.
  • When writing your grant, especially SAEF grants, be respectful and professional. It's all right to express some personality, but err on the side of formality.
  • Make sure you are clear regarding the product of your SAEF grant. If you plan to go to Peru to study native alpaca farming, make sure to clearly state what you are going to do with what you learned: write a thesis? a magazine article? make a presentation? etc.
  • Also make it clear that you know what you're going to do. SAEF doesn't like to hear "I'm going to go to Italy and ask people how they feel about paintings." They want hear that you are studying how the paintings of Michelangelo compare to those of Titian and that you have made specific appointments to visit specific museums and speak with specific experts. If you can include proof of such appointments and commitments in your proposal, so much the better (again - "More is More").

A word about Kappa Special

SATRI has a separate fund for non-educational expenses, such as furniture. This fund, called Kappa Special, is administered directly by SATRI's treasurer, Spencer Brody K'08 who can be reached at This e-mail address is being protected from spambots. You need JavaScript enabled to view it . You do not need to write a formal grant proposal to access Kappa Special funds, but expenditures MUST be pre-approved by the treasurer, and expenditures made without his approval will NOT be reimbursed.

What about Book Grants?

If you face financial hardship, you may consult with the undergraduate Treasurer to see if you may be eligible for a grant from SATRI to reimburse you for your textbooks. Book Grants are confidential and are NOT administered by the Grants Committee; please consult with the undergraduate treasurer at the beginning of the semester.

The SATRI Grants Policy

(This document is the official policy of SATRI's Grants Committee, most recently revised on March 19, 2012).

1. Grants Committee: The Grants Committee is a committee of the SATRI Board of Trustees. It shall be comprised of a Chair, who must be a SATRI Board member, the President, the Treasurer, the Undergraduate Representative of SATRI, and a fifth member who may or may not be a Board member. The Chair may add or remove a sixth member at his or her discretion.

2. SATRI grants:

(a) Purpose: SATRI can provide grants to individual SATRI and Kappa Chapter members or to the Chapter as a whole in amounts up to $750. These grants should further the charitable and educational purposes of SATRI and St. Anthony Hall. Examples of past use include the funding of fireside readings, music performances, literary publications, and the purchase of computer accessories and marker boards.

(b) Proposal Guidelines: A formal grant request must be submitted by a member (or members) of the Kappa Chapter or SATRI. A proposal may also be submitted by a member (or members) on behalf of the Chapter as a whole. The request should be submitted to the Chair of the grants committee. Note: It shall be up to Chapter policy to determine whether all grants should be submitted via a designated undergraduate “grants chair” or if they may be submitted by the author of the proposal. The Grants Committee recommends that there should be at all times such a designated undergraduate who is familiar with grants procedure and who is to be consulted regarding authorship of grants to ensure quality of submissions. This may be the Undergraduate Representative to SATRI.

(c) Grant content: The request should include:

i. A title;

ii. The name(s), Kappa year(s), and contact information for requestor(s);

iii. A brief summary of the proposal including the total dollar amount requested;

iv. A detailed description of the proposed use of funds which should include:

A. total dollar amount requested and justifications for expenses that may not seem obvious to the committee (err on the side of caution);

B. a good faith estimate of the time frame for expenditures and the project being funded;

C. a description of who will be involved and in what capacities;

v. An educational justification for the project explaining how the proposal would further the charitable and educational purposes of SATRI;

vi. A budget, including a line item breakdown of costs, and the proposed source of funds if the project will not be entirely funded by SATRI.

(d) Procedure: Grants can be submitted at any time, though they must precede the date of the expected expenditure by at least fifteen days and preferably they should be submitted at least a month in advance. This timeframe restriction may be waived at the discretion of the Grants Chair, though requestors should bear in mind that NOT ALL GRANTS WILL BE FUNDED and time their submissions accordingly. It shall be the responsibility of the Grants Committee Chair to procure a vote of the Committee within a reasonable period of time. A grant request will be approved with a majority vote. The Grants Committee may also vote by majority to defer the request, to request more information or revisions to the proposal, or to fund the proposal only partially.

(e) Disbursement: If the Grants Committee votes to fund the proposal, the individual requestor or the Chapter is authorized to make any necessary expenditure as per the grant and up to the amount SATRI has agreed to fund. The requestor or Chapter will then be reimbursed by SATRI upon presentation of receipts and a final report, including the exact amount of the final total expenditure. Alternatively, for larger amounts, the undergraduate Treasurer may be asked to pay directly for purchases. In exceptional cases, at the discretion of the Grants Chair and the SATRI Treasurer, disbursements may be paid in advance to the requestor or Chapter, but THIS SHOULD NOT BE STANDARD PRACTICE.

(f) Large grants: Grants exceeding $750 may be granted by vote of the majority of the SATRI Board. However, most grant requests in this range should be submitted to SAEF.

 

3. SAEF grants

(a) Purpose: The Saint Anthony Educational Foundation, an entity of the National fraternity, exists to provide individual and chapter grants that exceed the means of the local graduate organizations. However, all SAEF grant submissions must meet SATRI approval. This is primarily to ensure quality of grant requests sent to SAEF.

(b) Procedure: Grant requests to SAEF should be written according to SAEF guide- lines. A finalized version must be submitted to the Grants Chair, who will submit the grant to the Grants Committee and call for a vote. With a majority vote, the Grants Committee may authorize the requestor to submit the grant request to SAEF and authorize the President of SATRI to endorse the grant to SAEF on its behalf. The Committee may request revisions prior to approval. The rigorous SAEF submission guidelines should be taken into consideration.

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(c) Disbursement: If SAEF approves the grant request, they will notify the requestor and disburse the funds directly.

Last Updated on Sunday, 27 September 2015 23:22